Senior Director HR, Finance, Admin

Location: Bangalore

Full-time

Apply here: Click to Apply

About Reap Benefit

Reap Benefit’s mission is to build skills and agency in young people so they can solve real climate and civic issues in their own communities.

We are building first-mile changemakers, the Solve Ninja Movement, young people who don’t wait for someone else to fix what they see every day. We believe that if India is to improve at scale, local communities must improve. And if local communities are to improve, young people must become capable actors within them.

Our mission is to activate 10 million citizens by 2030 - to solve civic & environmental problems in their local communities - to reshape citizen participation & strengthen local self -governance.

So far, we have:

• Activated 1.2+ lakh Solve Ninjas (80% continuing as civic intermediaries)
• Enabled 1+ lakh civic actions, 3413 campaigns, and 552 innovations
• Built hyperlocal Solve Ninja communities in 18 states
• Partnered with 5 government bodies across 4 states

🔗 Learn more
🎥 Hear what President Obama had to say

Who is the Head – HR, Finance, Admin

The Head – HR, Finance & Administration to build and strengthen the institutional systems that enable teams to perform, grow and scale with clarity.

This is a strategic leadership role that combines:

• People & organisational systems
• Financial stewardship & compliance
• Administrative and operational governance
• Leadership enablement
• Institutional design & scale readiness

You will work closely with the Leadership Team to ensure that the organisation’s people, financial and operational systems are aligned with mission priorities, organisational health and long-term sustainability.

This role is ideal for someone who enjoys building systems in evolving environments, can operate across strategy and execution, and brings both structure and agility to organisational growth.

This role sits at the core of how Reap Benefit scales.

You will help build the systems, structures and organisational health needed to support ambitious growth while ensuring the organisation remains values-driven, agile and deeply mission-aligned.

Your Key Responsibilities

1. Organisational Strategy & Institutional Design

• Align HR, Finance and Admin systems with annual and quarterly organisational priorities
• Build scalable institutional processes for a growing organisation
• Strengthen role clarity, accountability and ownership structures
• Support leadership in organisational design decisions
• Build systems that improve cross-functional coordination and execution
• Strengthen governance and institutional resilience

2. People, Learning & Culture Systems

Strategic Hiring & Talent Architecture

• Define hiring philosophy and quality benchmarks
• Standardise JD, assessment and prework frameworks
• Strengthen structured interviewing and hiring decision-making
• Build leadership, fellow and intern talent pipelines
• Track quality-of-hire and retention indicators

Onboarding & Performance Systems

• Design onboarding journeys and 30-60-90 day frameworks
• Institutionalise probation reviews and feedback systems
• Build annual and quarterly goal-setting systems
• Strengthen performance review and evaluation frameworks
• Enable leaders to conduct meaningful performance conversations

Learning & Organisational Development

• Build role-based learning pathways
• Curate learning opportunities and internal capability-building spaces
• Support Team Leads in becoming stronger people managers
• Develop leadership bench strength and succession pathways

Culture & Organisational Health

• Design engagement and feedback systems
• Strengthen organisational rituals, belonging and collaboration
• Monitor morale, organisational energy and team health
• Balance accountability with psychological safety

3. Financial Stewardship & Compliance

Strategic Financial Leadership

• Provide financial insights and stewardship support to leadership
• Strengthen budgeting, forecasting and financial planning systems
• Support sustainable resource allocation aligned with organisational priorities
• Ensure strong financial controls, governance and risk mitigation frameworks

Budgeting, Reporting & Donor Finance

• Oversee MIS, variance analysis and financial reporting
• Support proposal budgeting and donor financial reporting
• Track utilisation across projects and identify risks proactively
• Strengthen financial accountability across teams

Accounting, Compliance & Governance

• Oversee accounting accuracy, closures and statutory reporting
• Ensure compliance with FCRA, GST, TDS, PF, ESIC and other regulations
• Lead audits and manage external compliance partners
• Oversee payroll systems and vendor payments
• Maintain maker-checker processes and SOPs

Systems & Process Excellence

• Drive automation and process improvement initiatives
• Strengthen documentation and financial systems integration
• Improve operational efficiency and scalability of finance systems

4. Administration & Operational Governance

• Strengthen administrative systems across offices and teams
• Oversee institutional documentation, contracts and operational compliance
• Improve vendor management and procurement systems
• Ensure infrastructure and workplace systems support effective execution
• Build scalable operational processes for distributed teams
• Support leadership with operational planning and coordination

5. Leadership & Team Development

• Build and lead high-performing HR, Finance and Admin functions
• Coach and develop managers and emerging leaders
• Create a culture of ownership, integrity and operational excellence
• Strengthen collaboration across programs, operations and partnerships
• Ensure systems remain service-oriented while maintaining rigour and accountability

Who We’re Looking For

Someone who can:

• Think systematically and leverage resources, not just perform tasks
• Build institutional systems that scale sustainably
• Translate organisational vision into operational clarity
• Balance empathy with accountability
• Handle ambiguity and evolving priorities with maturity
• Build trust across teams and stakeholders
• Use data and insight for decision-making
• Move between strategy and execution fluidly

Experience & Expertise

• 10–15+ years of experience across HR, Finance, Operations or Organisational Development roles
• Experience scaling teams and systems in fast-growing organisations
• Strong understanding of finance, compliance and governance systems
• Experience designing organisational processes and institutional structures
• Prior experience in mission-driven, social impact or civic organisations preferred
• Experience managing and developing teams
• Advanced degree in HR, Finance, Management or related fields preferred but not mandatory

Bonus Points For

• Experience working in fast-growing nonprofit or civic organisations
• Comfort handling high ambiguity and evolving systems
• Strong systems thinking and operational maturity
• Ability to integrate people, finance and organisational priorities cohesively
• A good comic sense :)