If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Department of Health and Human Services (DHHS)

Public Service Coordinator I

Opening Date: March 31, 2026

Closing Date: April 13, 2026

Job Class Code: CA22

Grade: 22 (Confidential)

Salary: $51,500.80 - $72,529.60 per year

Position Number: 03000-0051

Location: Augusta

Position is located at 109 Capitol Street in Augusta with minimal telework opportunities.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

The Special Assistant to the Commissioner will provide advanced office and administrative support to the Commissioner of DHHS as well as other executive level staff. Ideal candidates for this role will possess advanced proficiency of DHHS, and state government, processes. This position provides support and instruction to 14 DHHS Department offices and 17 district offices.

The Special Assistant to the Commissioner will perform a variety of administrative support duties that include but are not limited to:

• coordinate and manage the Commissioner’s schedule and meeting materials;
• receive and coordinate numerous requests for meetings and speaking engagements;
• make and manage all travel arrangements;
• responsible for human resources functions for the Commissioner’s Office (CO) executive and administrative staff including onboarding, offboarding, interviews, training, etc;
• ensure smooth operation of the CO, including tracking, processing and routing all incoming documents timely;
• reviews, approves, and provide guidance to office administrative staff to ensure adherence with state-wide guidance regarding departmental out of state travel requests;
• serve as the Department Records Officer requiring complete understanding of the Policy on Preservation of State Government Records;
• gathers information to compile the quarterly Department Rulemaking Report;
• manages the gathering and compilation of information to file the annual regulatory agenda as required in MRS 5, c. 375 §8060;
• build and maintain relationships within DHHS, other state agencies, as well as partners outside of state government;
• as well as executing additional special tasks as assigned or delegated.

Minimum Qualifications:

To qualify, you must have training, education or experience in office and administrative work that demonstrates:

• competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks in assisting the Commissioner with statewide programs and policies;
• the ability to use independent judgement, initiative, and decision-making on complex administrative matters;
• excellent written and oral communication; and
• an understanding and ability to maintain confidentiality on all CO matters.

Preference will be given to candidates with at least 7 years of high-level administrative experience.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

Application Information:

For questions about this position, please contact Desirea Murray at Desirea.Murray@maine.gov.

Please submit all documents or files in PDF or Word format.

To request a paper application, please contact Lucia.Nadeau@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 18.91% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.