If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

.

JOB DESCRIPTION:
The Procurement Analyst II position is responsible for carrying out procurement processes that support the strategies and goals of the Office of State Procurement Services. In carrying out this responsibility, the Procurement Analyst II manages complex category procurements (specifically Request for Proposals and other solicitation types) which include market research, solicitation, evaluation, and award phases of procurement, as well as executing and managing the appropriate master agreements and contracts for the delivery of selected goods and services for all State agencies.

The Procurement Analyst II is expected to work closely with State departments and agencies as the expert in procurement processes and to assist in the development of requirements based on market analysis, strategic sourcing factors, benchmarking/spend data, and other factors common in the procurement profession. The Procurement Analyst II also serves as the point of contact for assigned State agencies in their acquisition planning efforts as well as procurement related training and certification.

In addition to carrying out the established procurement processes, the Procurement Analyst II will assist Office leaders with the development and implementation of new and special procurement processes, lead special procurement projects with the support of Office leadership, and serve as a champion for public procurement.

TYPICAL DUTIES:

• Evaluates procurement requests, specifications, and statement of work requirements from State departments and agencies in order to clearly identify the procurement need. Researches and compiles associated information related to procurement processes.
• Coordinates all phases of the procurement process in accordance with applicable state and federal law and procurement rules, regulations, policy, and procedures in order to ensure the integrity of the procurement process.
• Confers with State department and agency procurement contacts, vendors, and manufacturers concerning specifications, testing methods, product availability, and manufacturing processes in order to optimize the effectiveness and efficiency of the procurement process.
• Analyzes the reasonableness and conformity of State law and procurement rules, regulations, policy, and procedures of sole source requests in order to ensure compliance.
• Develops, reviews, and edits procurement related documents in order to ensure compliance with State law and procurement rules, regulations, policy, and procedures.
• Examines and evaluates bid solicitation responses in order to ensure successful completion of the procurement evaluation process.
• Directs, facilitates, and coordinates State department and agency procurement evaluation committees in order to achieve equitable and fair proposals, evaluations, and awards.
• Confers with State department and agency procurement contacts about the development of statements of work, specifications, deliverables, payment terms and conditions, and contract administration in order to ensure the effective completion of the procurement process.
• Consults with the Office legal counsel regarding legal issues in solicitation language in order to ensure procurement transactions meet legal standards.
• Reviews supplier complaints and resolves conflicts between suppliers and State departments and agencies regarding procurement problems in order to achieve satisfaction between the supplier and the State department or agency.
• Conducts on-site and/or virtual visits with State department and agency staff in order to obtain a complete understanding of any contemplated procurement need which may include, but not be limited to, program operations, specifications, delivery, quality standards, budget, and total costs.

KNOWLEDGE AND ABILITIES REQUIRED

• Ability to communicate effectively, both orally and in writing, with a wide variety of customers, internal stakeholders, vendors, suppliers, and any other parties involved in the procurement process.
• Ability to prioritize tasks effectively.
• Ability to mediate conflicts between parties and employ appropriate conflict resolution techniques.
• Ability to effectively collaborate in a team environment and with other Office staff.
• Ability to perform required tasks with minimal supervisory oversight.
• Knowledge of procedures for procurement transactions including requisitions, solicitations, purchase orders, service contracts, and any other procurement methods and procedures needed to obtain goods and services.
• Knowledge of State procurement laws, rules, regulations, policy, and procedures.
• Knowledge of Federal laws, statutes, and regulations pertaining to procurement.
• Knowledge of effective negotiation and relationship building techniques.
• Knowledge of principles of finance and accounting.
• Knowledge of e-procurement systems and other electronic procurement tools, as well as standard computer software needed in the procurement process.
• Knowledge of budget implementation methods.
• Knowledge of contract administration, category management, and management of statewide master agreements.
• Knowledge of State department or agency programs and services as they relate to procurement needs.
• Knowledge of the principles and methods of conducting advanced market research and benchmarking data collection and analysis.
• Knowledge of electronic commerce and payment card systems.
• Ability to analyze and summarize data related to procurement contracts and to make decisions and solve problems from that data.
• Ability to analyze market and supply chain data to assess present and future availability.
• Ability to learn, interpret, and apply Office of State Procurement Services policies and procedures.
• Ability to effectively negotiate procurement terms and conditions that optimize State expenditures.

MINIMUM QUALIFICATIONS:

A Bachelor’s Degree in Business Administration or related field of study from an accredited educational institute, and practical work experience involving moderately complex procurement work or related business processes involving advanced market research, category management, or related business processes. Directly related additional experience may be substituted for educational requirement on a year-for-year basis.

This position is assigned to the Competitive Bidding Team. Special consideration will be given to those with proven skills in the following areas:

• Request for Proposal/Request for Information (RFP/RFI) document review, editing, and approval processes
• Drafting scope of service documents and an understanding of their characteristics
• Strong written and editorial skills
• Ability to follow, understand, and convey solicitation processes (drafting, release, evaluation, and appeal of RFPs)
• Facilitation and guidance of evaluation team meetings and the application of consensus methodology
• Meeting and training leadership
• Maintenance of procurement website information and database management
• Commitment to innovation and process improvement

.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.