If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

.

JOB DESCRIPTION:

This is a classification in the Inventory & Property Management Job Family. Positions in this job family perform inventory and property management actions related to ordering, procuring, storing, distributing, and/or disposing of inventory and/or property. This job family is distinguished by its role in managing public property. This is complex inventory and property management support services requiring a solid knowledge of inventory and property management principles and techniques. Positions in this classification provide office and administrative support work involving the examination, procurement, display, promotion, sale, and/or distribution of public wares and/or property. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

REPRESENTATIVE TASKS:

• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Conduct on-site visits to examine, select, and acquire inventory.
• Operate applicable warehouse and/or stockroom equipment (as hydraulic and electric pallet jacks, propane or diesel forklifts, 3 axle box truck) upon completion of appropriate certification and/or training.
• Oversee/assist in receipt/transport/verification of surplus, warehouse and/or stockroom inventory.
• Merchandise, tag, and price inventory/property.
• Assign quote, bid, and purchase order numbers, and add bid quotations by separate costs.
• Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
• Organize computerized and/or manual files.
• Query for data via telephone, computer, and/or written/oral communication.
• Repair, service, clean, and/or maintain issued materials.
• May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
• May confer with supervisor on performance appraisals of work team members.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:

• Ability to drive car or light delivery truck may be required.
• Ability to perform work requiring lifting and/or physical exertion may be required.
• Knowledge of inventory display methods and practices.
• Knowledge of bookkeeping principles and practices.
• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to query for information.
• Ability to make intermediate mathematical calculations.
• Ability to query for information.
• Ability to type varied routine business correspondence from draft or original source documents to revised or final form.
• Ability to organize computerized and/or manual files.
• Ability to effectively oversee the receipt, transport, storage, and/or display of inventory.
• Ability to repair, service, clean, and/or maintain applicable equipment as required.
• Ability to effectively resolve problems.
• Ability to exercise good judgment in appraising situations and making decisions/recommendations.
• Ability to provide ongoing leadership for a work team.
• Ability to confer with supervisor on performance appraisals of work team members.
• Representative Tasks & KSA’s are cumulative across the Inventory and Property Management Job Family.
• Positions in this classification assume ALL the Distinguishing Characteristics & KSA’s of: Inventory and Property Assistant and Inventory and Property Associate I.

MINIMUM QUALIFICATIONS:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Inventory and Property Assistant and Inventory and Property Associate I.

LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS:

Some positions may require possession of a valid Class B and/or Class C Maine Motor Vehicle Operator’s License.

.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.