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Bureau of the Budget

Public Service Coordinator I – Position Control Analyst

Opening Date: March 3, 2026

Closing Date: March 17, 2023

Grade / Admin Unit: 28 / Confidential

Job Class Code: CA28
Salary: $66,206.40 - $94,057.60/Annually
Position Number: 016100283

Location: Augusta

Telework: Partial, with management approval, pending completion of probation.

JOB DESCRITPTION:

This is professional services work involving the analysis, implementation, and administration of position actions and position control functions for state departments and agencies. Responsibilities require a high degree of discretion and independence in advising departments and agencies on matters related to position actions, position control, and personal services costs. The position supports the biennial and annual budget processes in reviewing and analyzing agency budget initiatives for proposed position actions and related funding, and in performing administrative functions necessary to implement the position actions in enacted budgets. Additionally, the position routinely evaluates and administers department and agency requests for position actions outside the budget process, which includes analyzing the proposed means of funding those actions, and may approve or deny requests based on availability of funding. The position also completes special projects and prepares reports on budget related position issues.

RESPONSIBILITIES:

• Reviews and evaluates budget submissions from State departments and agencies relating to the establishment, elimination, reallocation and/or reclassification of positions in order to reflect appropriate and accurate initiatives as part of the budget process.
• Authorizes and approves all position actions including the review and elimination of human resources transactions requests performed outside the state budget process to ensure the actions taken are financially viable and comply with state budgetary laws, rules and procedures.
• Performs administrative functions in multiple systems to implement approved position actions.
• Researches and writes reports, correspondence and studies in order to provide information to the State Budget Officer, Commissioner of Administrative and Financial Services, Governor and members of the Legislature.
• Answers technical and procedural questions on budgetary matters related to position control in order to provide information to the Executive Department, Legislature, other governmental units, the press and the public.
• Oversees and coordinates the work of other staff in the Budget Office as it relates to position actions and personal services budget development.
• Maintains position related files in Budget and Financial Management System and oversees the biennial start up activities in the area of personnel services.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of human resources systems and position control.
• Knowledge of budget and financial systems relating to positions and position funding.
• Knowledge of time and financial reporting systems such as TAMS and Advantage.
• Knowledge of human resources and personnel services policies, including payroll and benefits.
• Knowledge of collective bargaining process and pertinent provisions of contracts.
• Knowledge of governmental operations, organizations, procedures and practices.
• Knowledge of state budgets and other state laws impacting positions and Personal Services.
• Knowledge of position classification systems and job evaluation process.
• Knowledge of Civil Service laws, rules and procedures.
• Ability to evaluate facts, reach logical conclusions and make sound recommendations and decisions.
• Ability to communicate effectively orally and in writing.
• Ability to prioritize a large workload with differing needs from a variety of departments and agencies.
• Ability to solve problems independently.
• Ability to prepare clear and concise reports and recommendations.
• Ability to understand and explain complicated position and budget related materials.
• Ability to work effectively with managers throughout State government and represent the office at meetings related to position control, personnel policies, and other human resources related matters.

MINIMUM QUALIFICATIONS:

Four (4) years of experience in human resources administration, budgeting, business administration or finance, and a Bachelors’ Degree in Public Administration or related field. Equivalent related experience may be substituted for education on a year-for-year basis. A Masters’ Degree in Public Administration or related field may be substituted for two years’ experience. Preference will be given to candidates with prior experience working with the State’s Human Resources systems and Budget and Financial Management System.

APPLICATION INSTRUCTIONS:

Please submit a cover letter along with a current resume.

In addition to the standard application form, you must address each of the following items in your cover letter in order to be considered for this position.

A brief description of those aspects of your work experience most relevant to the key knowledge and experience areas for this position and the number of years you have held such roles. A specific example of a situation where you demonstrated a high level of self-motivation.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

CONTACT INFORMATION: For more information or questions specific to the position, please contact Name and email address/phone number (default will be: recruiting.ggsc@maine.gov)

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

If you require a paper application, please download and print one HERE

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.