lowRISC CIC Office/HR Administrator

Cambridge, UK, Part time or Full-time, Permanent, Salary (full-time): £25,000 - £35,000 dependent on experience

About us

lowRISC CIC is a not-for-profit engineering company that creates and maintains commercial-grade open-source silicon designs through its collaborative Silicon Commons approach. We have a diverse coalition of corporate and academic partners including Google, ETH Zurich, G&D Mobile, Nuvoton, Rivos, Seagate, Western Digital and Winbond.

We are a small friendly organisation of 30 employees, with most people being based in our Cambridge Office (7 Hills Rd) and a small team of remote engineers in Zurich, Portugal and France.

About the role

We are looking for an experienced Office/HR administrator to join us to support our Operations, Engineering and Management team. This is an interesting and varied role supporting our busy and growing team. It’s important that you have a can-do attitude and are prepared to help with a range of tasks including both general administration, office support and HR. Some tasks might be quite basic and others will need more of your skills and experience. We are also open to a conversation about supporting your professional development and flexible working hours. The role does need to be office based and as a minimum we would need you to be in the Cambridge office between 8.30-3.30pm 4-5 days per week (this must include Wednesday, Thursday and Friday) to ensure there is adequate cover. We would also appreciate some flexibility, if possible, as we sometimes hold meetings or events outside of these hours.

Key Responsibilities

• To provide administrative support to the Operations, Engineering and Management team as required
• Assist with the organisation of meetings, interviews and larger company events both onsite and off site
• Work with the Office Manager to be a friendly and approachable face to employees and be willing to assist with any support they might need to make their time in the Office more comfortable (organising refreshments, parking, office supplies, equipment, post, admin etc)
• General management of the Cambridge Office (delegated by the Office Manager) which may include such activities as: overseeing the cleaning contract, ordering supplies for staff, keeping the kitchen tidy and stocked, keeping all offices and meeting rooms tidy and well organised, watering plants, organising parking spaces, ordering company branded supplies for conferences/events and arranging social events
• Health and safety management tasks such as maintaining compliance documentation
• Covering for the Office Manager (and CEO's EA) on Thursdays/Fridays and holidays
• Work with the Head of HR on administration including: updating the HR system with joiners/leavers/employee details/H&S compliance/training records/holiday records/salary details
• Organising/Coordinating inductions for new joiners
• Basic HR correspondence which is likely to include such documents as job offers/contracts, probation review letters, reference request letters
• Assist with recruitment - posting job descriptions, monitoring cv’s, arranging interviews, and supporting the visa tracking system
• Recording mandatory training and organising ad hoc training and development as necessary
• Producing HR reporting figures i.e. turnover, absence and holiday data
• Support with ongoing HR projects and initiatives such as the implementation of a new HR system and new compensation and benefits initiatives
• Any other duties as required

Person Specification

Essential skills and experience

• Ideally +5 years as an Office/HR administrator
• A high level of computer literacy and confident in using and editing all types of documents
• Fluent in the English language with excellent communication skills, whether by email, verbally or face to face. Capable of clear concise communication
• Extremely well organised, task focussed and a completer-finisher
• Able to work at pace and to deadlines
• A team player with a genuine interest in helping to make the office a friendly, efficient and desirable place to work
• Ability to handle information (related to employees or company matters) with complete confidentiality and sensitivity
• A flexible, enthusiastic and collaborative approach

Desirable

• Experience in a small (ideally tech) firm would be advantageous as well as experience of doing a wide range of tasks
• Able to arrange meetings/interviews with participants in an actual and virtual environment particularly in different time zones
• Advanced level Google workspace would be beneficial
• 2-3 years HR administration experience
• Studying for Cipd qualifications would be an advantage but not essential

Benefits

lowRISC offers a generous benefits package including:

• 25 days annual leave plus 8 bank holidays
• 12.5% employer’s pension contribution (subject to employee salary sacrifice of 6%)
• Private Medical Insurance, Group Income Protection Insurance, Critical Illness Insurance, Life Insurance

We are an equal opportunities employer and encourage applications from eligible and suitably qualified candidates, regardless of age, disability, ethnicity, gender, gender reassignment, religion or belief, sexual orientation, marital or civil partnership status, or pregnancy and maternity/paternity

If you need any adjustments made to the application or selection process please let us know by emailing hr@lowrisc.org .