The Accounting Specialist will work with the Finance team at the Internet Archive with a primary focus on accounts payable and receivable for archive.org as well as other duties.

Required Skills and Experience:

Strong communication skills, both verbal and written.

In-depth knowledge of QuickBooks Desktop 2017:

-        Hands-on experience with accounts payable and/or accounts receivable and/or recording payroll transactions and taxes

-        Strong understanding of accounting in a not-for-profit environment

-        Flexibility and consistency in working with multiple QuickBooks files

Understanding of and resonance with the Archive’s mission.

Adherence to strict confidentiality policies and procedures, due to access to and working with sensitive and confidential data.

Excellent knowledge of working in Microsoft PC environment (MS Excel and Word programs).

Flexibility, patience and diplomacy in handling sensitive information and working with Archive staff.

Highly organized and ability to juggle the needs of several corporate entities.

Self-starter and motivated team player.

Key Responsibilities & Duties:

Maintain confidentiality and security of the Archives financial activities and records.

This position may work in the following areas:

Payroll and Accounts Payable

-        In collaboration with HR, record payroll, semi-monthly or as needed

-        Review/process vendor invoices, employee reimbursements and prepare payments to vendors

o   Identify high expense invoices, to ensure proper reviews and approvals occur.

o   Personnel expense reports, including their review prior to payment

-        Processing/recording of staff credit card charges

-        Review and/or reconcile vendor accounts to ensure balances are correct

Accounts Receivables

-        Preparation of bank deposits and processing customer payments

-        Record/reconcile A/R payments and Donor contributions

Financial Controls and Compliance:

-        Assist with monitoring of financial controls and compliance, including review of petty cash and personnel expense reimbursements.

-        Reconciling and processing of:

o   Bank accounts

o   Petty cash accounts

o   Credit card statements, prior to payment

-        Review of A/P and A/R activities, looking for discrepancy and ensuring they are resolved.

-        Resolving billing issues.

Other Responsibilities:

-        Support and participation in audits and tax filings

-        Clerical duties, including but not limited to electronic scanning/filing of business records and maintaining contact lists. 

      General support of the Finance, Administration and HR teams.

-        Ad-hoc projects as assigned by the Director of Finance or Assistant Director of Finance.

Other Desired Skills:

Degree in accounting helpful, but not required.

Experience with documenting and/or improving processes

Experience or in-depth familiarity with Expensify, Stampli, Slack and Google Suite

Benefits and Perks:

The Internet Archive provides a comprehensive benefits package including; PTO, paid holidays, and medical benefits. Depending on where you live, we also provide these additional benefits; dental, vision, health savings accounts, flex spending accounts, commuter benefits, short term disability, long term disability and retirement programs.

At the Internet Archive, we believe we do our best work when our employees bring together diverse ideas. Members of all groups under represented in the tech industry and library world are strongly encouraged to apply. We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual