This is a remote position.

Requirements

Must: ·

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field; a degree in Research, Analytics, or Social Sciences is a plus.
  

· Experience:

• 3–5 years of experience in an Executive Assistant or similar role, with a focus on research and analysis.
  

· Skills:

• Excellent written and verbal communication skills.
  

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and online research databases.
  

• High level of discretion in handling confidential information.
  

• Ability to work independently and make informed decisions.
  

• Detail-oriented with exceptional organizational and multitasking abilities.
  

Key Responsibilities:

1. Meetings & Scheduling Support

• Manage the CEO’s calendar, including scheduling, rescheduling, and flagging potential conflicts
  

• Prepare and edit correspondence, presentations, and reports
  

• Anticipate needs and ensure the CEO is well-prepared for meetings and engagements
  

• Coordinate logistics for board meetings: scheduling, confirmations, agenda and material preparation, minute-taking, and follow-up
  

• Support leadership and team meetings with scheduling, documentation, and action-item tracking
  

• Ensure timely communication and distribution of meeting-related documents
  

3. Event Organization & Management

• Plan and execute events (online webinars, workshops, partner convenings, and in-person meetings) end-to-end: scheduling, speaker prep, hosting, recording, and follow-up
  

• Manage event promotion via mailing lists, social media, and website updates
  

• Coordinate with designers and content creators to maintain event-related assets and webpages
  

• Collect feedback, track attendance, and prepare reports and analytics
  

• Organize internal team meetings with the CEO
  

4. Travel & Logistics

• Arrange travel for the CEO and leadership team, including flights, accommodations, transport, and visas
  

• Prepare detailed itineraries and travel documentation
  

• Process and reconcile travel and expense reports in a timely manner
  

5. Reporting & Documentation

• Prepare monthly, quarterly, and annual organizational reports
  

• Draft and circulate trip reports, expense claims, and reimbursement forms
  

• Maintain organized filing systems for records, reports, and confidential documents
  

6. General Support

• Provide day-to-day administrative support to ensure smooth operations
  

• Liaise with internal teams and external stakeholders on behalf of the CEO
  

• Jump in to support the CEO with ad-hoc tasks, special projects, and urgent priorities as they arise
  

• Adapt quickly to shifting needs, whether coordinating with donors, supporting program teams, or troubleshooting operational challenges
  

• Handle confidential information with discretion
  

• Serve as a flexible problem-solver and trusted partner to the CEO in ensuring organizational goals are met
  

Benefits