About the Organization

Tulsa Remote is an initiative of the George Kaiser Family Foundation designed to enhance Tulsa's talented and successful workforce by bringing diverse, bright, and driven new individuals to the city. Participants in the Tulsa Remote program are integrated into the community through various collaborations and networking opportunities with the ultimate goal of retaining them in the Tulsa area for the long term. The Tulsa Remote program and community have experienced a high level of success, and the program is rapidly expanding.

Tulsa Remote is one of the Programs within Experience Tulsa, a portfolio of programs and teams working to showcase the unique past, present, and exciting future of Tulsa in an inclusive, high-touch, and comprehensive manner to assist in generating vibrant growth. We do this through speaking loudly and proudly about all that Tulsa has to offer while offering meaningful community-building opportunities for newcomers and long-time Tulsans alike. In addition to Tulsa Remote, the other programs under the Experience Tulsa umbrella include inTulsa, Tulsa Service Year, and Campus Tulsa, and are all economic development initiatives supported by the George Kaiser Family Foundation. Over the next few years, we hope to support other key community partners in building up Tulsa to be the most welcoming place for newcomers, while increasing social capital, community-building, and networking opportunities for all Tulsans.

Position Purpose

As an Alumni Integration Specialist, you'll be a vital part of the Member & Alumni Experience team, dedicated to keeping Tulsa Remote alumni engaged and integrated into the Tulsa community. Your primary goal will be to help alumni thrive personally and professionally, ensuring they choose to stay in Tulsa beyond their initial 12-month commitment. You'll collaborate with a diverse array of local professionals and organizations to provide alumni with the resources they need to succeed. As members of the Alumni Integration team, this role also supports the delivery of key elements of the Tulsa Remote Ambassador Program. Key to this role is your ability to listen, engage, share resources, and connect with people from all backgrounds. With Tulsa Remote expanding rapidly, you'll need to be flexible and adaptable to new processes.

Core Responsibilities Mission & Values Advocacy

• Learn, embody, and advocate for the mission and values of Tulsa Remote, using them as a foundation to support alumni in establishing meaningful connections within the Tulsa community.

Alumni & Ambassador Program Management

• Oversee and support key aspects of the Tulsa Remote Ambassador Program, fostering alumni engagement and strengthening community ties
• Facilitate communication cycles for Ambassador and Alumni networks, including event postings, newsletters, and survey messaging.
• Support the Ambassador onboarding experience by recruiting alumni, scoring applications, hosting interviews, and providing a clear orientation to the Ambassador Program as needed.
• Collaborate across various teams to help fill open roles requiring Ambassador support
• Facilitate 1-on-1 meetings with Ambassadors to gather feedback and input, and support their efforts as a volunteer.

Event Engagement & Support

• Event Participation & Relationship Building: Attend Tulsa Remote-sponsored events to support operational roles, engage with attendees, build meaningful connections, and provide follow-up support as needed. This includes recruitment events when applicable.
• Event Planning Collaboration: Partner with the ET Events Team to assist in planning and executing logistics for Alumni and support ambassador events. Provide insights to improve event programming based on alumni and member feedback.
• Alumni Gatherings: Plan and host alumni-focused events by managing logistics, confirming details, and ensuring these gatherings promote meaningful interactions and connections.

Alumni Integration & Community Building

• 1-on-1 Support: Conduct regular check-ins with alumni to understand their needs and provide tailored support for their personal and professional growth in Tulsa.
• Small Group Sessions: Organize and facilitate intimate alumni group gatherings that focus on community building and local impact.
• Slack Community Engagement: Respond to alumni inquiries on Slack, share resources, and promote events and opportunities to encourage alumni engagement with the Tulsa community.

Project & Data Management

• Project Oversight: Manage multiple ongoing projects and deadlines with precision, ensuring goals are achieved on time and to a high standard.
• Data Tracking: Maintain accurate, up-to-date alumni records in Salesforce, tracking their status, needs, and engagement activities to inform strategic planning.

Education and Experience

• High School diploma or equivalent required.
• 2-3 years of professional work experience in client management, case management, or other social services-related environments preferred.
• Demonstrated engagement in the community, knowledge about Tulsa history, and familiarity with a wide range of civic organizations, services, businesses, etc.
• As knowledge of the local community and resources is a requirement, applicants who have lived in Tulsa for a year or more are preferred.

Necessary Mindsets and Skills

• Effective Communication and Facilitation
• Exhibits clear, thoughtful communication with a focus on empathy, integrity, and positive intent.
• Adapts communication methods to different audiences and ensures key information is communicated effectively.
• Approaches interactions with a friendly and welcoming demeanor, building trust and transparency.
• Relationship and Community-Building
• Demonstrates exceptional skills in building and maintaining strong relationships with members and community partners.
• Works actively to foster a supportive community atmosphere, enhancing engagement and satisfaction in all events and interactions.
• Collaboration and Teamwork
• Strong collaborator who actively collaborates with teams and stakeholders to deliver high-quality experiences across events, meetings, and communications
• Embraces open dialogue, honesty, and shared feedback to achieve goals together.
• Works effectively across teams, encouraging cross-functional support and input.
• Project Management and Organizational Excellence
• Demonstrates proactive management of deadlines and thorough follow-through on responsibilities.
• Shows strong attention to detail in organizing and executing projects, ensuring objectives are met efficiently.
• Maintains a high standard of integrity
• Data-Driven Decision Making
• Uses data, facts, and metrics to guide decisions aligned with Tulsa Remote’s objectives.
• Applies critical thinking to analyze trends and insights, supporting strategic outcomes.
• Consistently seeks relevant data to inform decisions and measure impact.
• Commitment and Flexibility
• Must be comfortable with ambiguity and evolution; including the positions, roles, responsibilities, and the organization's priorities and projects.
• Willing and able to work weekends, holidays, and non-traditional hours as needed to support events and member activities.
• Has the flexibility to travel locally and work from multiple locations within Tulsa to enhance member engagement.

Physical requirements

• Ability to stand, walk, and remain active for extended periods at events and meetings
• Frequent use of computers, phones, and digital tools

Hours and Location

• Must be able to travel locally within Tulsa and work flexible hours, including weekends and holidays, as needed.
• This is a hybrid role that may require in-person meetings based on organizer’s request or organizational needs

Additional Requirements

• Candidate will need a valid driver's license and insurance