ABOUT GREATSCHOOLS.ORG

GreatSchools.org is the leading national nonprofit helping parents unlock educational opportunities for their children. Our platform reaches half of all families in the U.S. with school-age children—including educators, policymakers, and researchers—by providing trusted education data and insights.

Key highlights:

• 45 million users annually, with 40% from low-income households.
• The only national organization collecting education data from all 51 state departments of education.
• A small, mission-driven team that values collaboration, learning, and innovation

SUMMARY

We are seeking an Associate Data Coordinator, who is interested in the intersection of data and education to join our Data & Product Operations team. Most of your work will impact the initial crucial phase of our data pipeline: data acquisition. Your work will help ensure GreatSchools provides up-to-date, accurate education data to millions of parents and educators nationwide, helping them make informed decisions about schools and education policies.

In this role, you will gain a deep understanding of the education data landscape at the local, state and national level. We are always looking to acquire fresh datasets that measure educational outcomes, resources, or practices on the school, district, and state level. You’ll make use of previous acquisition methods and timing to predict when and how new data will become available based on the year before.

You will be working in a cross-functional group (we call them “pods”) with representatives from our product, data engineering, web engineering, and data science departments. This position reports directly to the Data & Product Operations Manager.

KEY RESPONSIBILITIES

• Acquire education data: Search for and download publicly available data from a variety of education agency websites in the US
• CRM Management: Maintain detailed Hubspot CRM records and utilize Hubspot to facilitate communication with state/local education agencies and to track progress on accessing non-public data sources.
• Lead nationwide data acquisition outreach: Build strong relationships with education agencies by identifying appropriate contact methods, creating customized data request messaging and maintaining regular, professional correspondence with education representatives in support of data acquisition efforts.
• Stay ahead of trends: Conduct media monitoring (e.g. actively tracking national and regional education data news coverage) to stay on top of new public education data releases or developments
• Maintain data integrity: Update and maintain the GreatSchools data catalog (in Airtable) to inform data landscape and prioritization, and make improvements to data acquisition processes as necessary
• Evaluate datasets: Perform preliminary evaluations of acquired datasets to ensure GreatSchools is able to utilize and interpret them
• Other duties as assigned: May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job

BASIC QUALIFICATIONS

• 2+ years of professional experience OR a strong combination of relevant academic, internship, or volunteer experience in a role that involved written communication with several external clients/partners;
• Previous experience with CRM software, such as Salesforce or HubSpot (we use HubSpot);
• Proficiency in spreadsheet software, such as Google Sheets or Microsoft Excel;
• Commitment to GreatSchools’ mission and values; ability and excitement to work with a diverse group of people.

SKILLS REQUIRED

• Strong written and verbal communication skills, with the ability to engage effectively with external partners;
• Ability to take initiative and work independently; must possess the ability to manage multiple priorities and tasks simultaneously in a remote environment;
• Exceptional organizational skills;
• Ability to collaborate with team members in a remote environment;
• Enjoys solving operational challenges related to data collection, organization, and process optimization;
• Ability to adapt to rapidly changing priorities.

BONUS POINTS

• Previous experience with Airtable, Notion, or similar software
• Familiarity with SQL (or eagerness to learn) to support data analysis and process automation
• Familiarity with Python, R, other scripting languages (or the eagerness to learn) to support data acquisition and ingestion automation initiatives
• Familiarity with US education data sources, metrics, or structures is a plus

LOCATION

• Anywhere in the United States.
• Travel up to 2 to 3 times annually to the San Francisco Bay Area may be required

SALARY & BENEFITS

• Base compensation for this role ranges from $60,000-$70,000; however, compensation is dependent upon candidate location and experience.
• Our wide-ranging benefits are some of the best you’ll find out there. They include:
  • Comprehensive medical, dental, and vision benefits with range of PPO, HMO, HSA-eligible accounts
  • Retirement plan with employer match
  • 15 days of vacation (up to 20 after five years of service), up to 9 days of sick leave, and 12 paid holidays annually
  • A paid four-week sabbatical offered every five years, so employees can rest and recharge

HOW TO APPLY

• Please submit your resume and answer the required questions via the application link.

We value every application and want to ensure a fair and thoughtful hiring process. A real person—never AI—will review your submission, so we encourage you to apply even if you don’t meet every listed qualification.

Applications will be reviewed on a rolling basis. The target start date is as soon as possible.

GreatSchools team members are diverse in all ways. We are committed to hiring talented staff who reflect the diversity of the communities and audiences we serve and who believe in supporting all parents, especially those who have been historically underserved. As a proud Equal Opportunity Employer, we are committed to considering applicants regardless of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Employment Fraud Notice: GreatSchools cautions job seekers of potential scammers attempting to impersonate our organization during the hiring process. All communications related to application submissions, interviews, and applicant selection are sent via our secure hiring portal, BambooHR. We will never ask you for financial information or payment and do not utilize any third-party recruiting services. You can verify our current employees here. Data privacy and security are critically important to us, so please note we are taking all available precautions to avoid fraudulent activity. Any questions or suspicious activity can be reported to hr@greatschools.org.