Priority Application Deadline: June 21st, 2023

Job Type: Contractual

Location: Addis Ababa

Reports to: Country Director, Ethiopia

Role Overview

The Office and Procurement Manager (“OPM”) will be responsible for managing core office and administrative functions. They will play an important role in scaling up the capacity of the country office by helping to implement systems for streamlining operations, as well as providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.

This role is being offered as a 12-month contract with an extension based on performance against key metrics (extension is also dependent on the organization securing registration in Ethiopia which is ongoing).

Level: Manager

Key Responsibilities

Procurement

• Manage implementation of procurement policy.

• Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

• Maintain a record of all GD property, and make replacement recommendations

• Enforce protocols on staff handling/tracking of GD property and overall adherence to safe-storage policies

• Manage recipient phone inventories and share stock updates periodically with the finance team

• Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

• Supervise Office Assistant to ensure an orderly and comfortable office environment

• Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping

• Manage private guards assigned to the facility

• Support the Country Director in assessing security risks and recommending improvements

Compliance and Regulatory Support

• Ensure GiveDirectly is compliant with all statutory regulations required by the host nation

• Update the Country Director about any new regulations applicable to GiveDirectly operations in GiveDirectly

• Lead on the procuring of visas and permits for GiveDirectly visitors or potential employees coming to support the country program

Misc. logistics/admin support

• Manage mobile money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner

• Remit miscellaneous payments to vendors and staff as necessary

• Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)

• Support sub-offices with logistical support and supplies

• Oversee coordination for high-priority visitors

• Provide management team with personal travel and admin support

• Support the HR Manager with onboarding and offboarding in administrative activities

Desired Qualifications:

• First Degree in business administration, accounting, or other related degree

• Experience working with vendor management software

• Experience working in a similar role with management responsibilities

• Strong coordination action and collaborative skills

• Ability to work under pressure and deliver with minimum resources

• Exceptional organizational skills and attention to detail

• Strong communication skills

• Proficiency with MS Excel and Word, with Google Office tools (google sheets, docs, slides)

• Strong ownership mindset and ability to work in a self-directed manner

• Fluent in English

Compensation

At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no negotiation policy to ensure we are paying staff equitably across roles.

• • The gross base salary for this role is $22,000.
  • Annual bonus with a 10% bonus index.
  • A robust health insurance plan.