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Program Assistant

Ford Foundation

Ford Foundation

New York, USA
Posted on Friday, July 28, 2023

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The Gender Racial Ethnic Justice-International (GREJ-I) team is hiring a Program Assistant (PA) to join their team. The PA will support three Program Officers and will play a pivotal role in managing their calendar of appointments, meetings and work-related travel. Additionally, the PA will help support various activities for them, such as managing the logistics of convenings and meetings, managing communications and follow-up. The PA will be required to schedule meetings across multiple time zones and must possess strong cross-cultural competency skills.

The ideal candidate will be a detail-oriented, organized, problem solver who is a self-starter and remains calm and gracious in high-pressure situations. They will also be able to take direction from multiple people while managing competing priorities and should feel comfortable collaborating with people of all levels and backgrounds. This position is an excellent opportunity for someone eager to learn from a collaborative and inclusive team tackling issues on Gender - based violence.

The Ford Foundation is committed to practicing salary transparency. The compensation for the GREJ-I Program Assistant is at minimum $75,000 and maximum is $87,000. The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family and caregiver support, generous time off, as well as affordable and comprehensive benefits.


Principal duties and responsibilities, include but not limited to:

  • Manage Program Officers' schedules

  • Manage travel planning and logistics for Program Officers, including processing expense reports

  • Initiate and manage the contracts process, including tracking payments, and forwarding invoices for payment

  • Provide general administrative support, including assisting with onboarding for new hires, creating, editing and managing documents and other administrative tasks as needed

  • Provide support for grant administration, including and coordinating correspondence

  • Establish and maintain appropriate files, including virtual grant file records


  • A team player with an ability to work in diverse teams with accountability and responsibility

  • Ability to prioritize and handle multiple tasks

  • Excellent oral and written communications skills with high attention to detail and accuracy

  • Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides

  • Possess a learning and growth attitude and open to constructive feedback

  • College degree plus a minimum of 1 year of work experience or equivalent combination of education and work experience


This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact talentacquisitionhr@fordfoundation.org


Alignment to Culture and Values

  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency

  • Personal qualities of humility, capacity for self-reflection, and a sense of humor

  • Discretion and ability to handle confidential issues

  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams


  • Hybrid Workplace and Flexible Work Arrangement policies

  • Medical and dental benefits for employee and immediate family on first day of work

  • Retirement savings account with matching company contributions of up to 13%

  • Three weeks’ paid vacation in first year of work; four weeks in subsequent years

  • Tuition Reimbursement

  • Office closed the week between Christmas and New Year’s Day

  • Professional development initiatives for growth

  • Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.