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Operations Officer

Digital Green

Digital Green

Operations
Bengaluru, Karnataka, India
Posted on Friday, July 5, 2024

Job Description: Operations Officer

Job Title

Location

Operations Officer (Engineering, Tech / Product Team - DGPL)

Bangalore, Karnataka, India

Job Summary

The Operations Officer is responsible for supporting Digital Green Pvt Ltd's staff in Bangalore. This role reports to the Finance & Operations Manager, and is part of both the local Bangalore-based team (primarily Engineering, Tech & Product team staff) and the Global Internal Operations team. The Operations Officer will support global initiatives / projects, and will lead procurement, logistics, systems, and office / event management coordination for the Bangalore-based team. This role also liaises with the Finance team to manage / track office expenses, cash advances, and vendor payments. The ideal candidate will be a versatile operations expert who enjoys managing multiple responsibilities and streamlining complex processes. This role demands a proactive approach to building relationships across local and global teams and a willingness to tackle a variety of operational tasks, including hands-on office duties, to support our expanding team.

Key Responsibilities

Administration, Logistics, & Travel Management

  • Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s).
  • Office management: Ensure housekeeping and upkeep of the office, and purchase of office supplies.
  • Travel: Support staff with all international and domestic travel bookings, logistics, and visas; coordinate with travel agents and other offices as needed. Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).
  • Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region; identify trusted travel vendors

Finance

  • Imprest account management: Maintain imprest account expenses and ledger, submitting required documentation to Finance.
  • Finance liaison: Serve as a resource to staff finance policies, processes, expense coding, payment status, and travel advances.
  • Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.
  • Compliance: Support internal and external audits as needed.

Procurement

  • Procurement processing: Process all procurements and contracting for the Engineering, Tech & Product team in accordance with DG policies and processes, ensuring timely delivery of goods and services.
  • Laptops & equipment: Purchase laptops for new staff.

Systems + IT

  • Manage systems and software administration / access for Engineering, Tech & Product team
  • Collaborate with global team to facilitate systems transitions and deliver training
  • Purchase laptops / hardware, in accordance with required specifications and policy
  • Coordinate with IT team for hardware, software, and networking troubleshooting

New initiatives

  • Support internal communications and ad hoc projects as needed.

Qualifications

  • Bachelor's degree or equivalent / relevant experience
  • Experience in a professional environment with at least 3-5 years in a similar role;
  • Experience with or interest in using systems to support processes
  • Tech-savvy; experience with intranet and / or workplace communication tools a plus
  • Operations / admin, finance, or IT experience a plus
  • Excellent time management and project management skills, and ability to multitask and prioritize work
  • Outstanding written and verbal communication skills, and a collaborative mindset
  • Creative thinking and problem-solving skills
  • Demonstrated ability to adapt and thrive in a fast-paced, growing organization
  • Willing to roll up sleeves and assist with additional administrative and operational tasks as needed, including courier services and other office duties.
  • Experience or interest in working in diverse teams, including across cultures / countries / time zones
  • Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)
  • An interest in Digital Green’s mission!