Location: Remote within the US

Salary Range:

• Most regions in the United States: $72,000- $78,750
• California-specific: $72,000- $87,500
• NYC-specific: $80,000- $87,500

Offers will vary based on experience and location-based cost-of-living calculations.

• Level: Mid
• Supervisory role: No
• Classification: Exempt; full-time

About our organization:

Democracy Works helps millions of Americans vote by providing reliable, useful voting guidance through the sites, apps and groups they trust.

We’re a nonpartisan, nonprofit organization that works with election officials across the country, as well as tech platforms like Google and TikTok, nonprofit groups like AARP and DoSomething, academic institutions like Princeton University and University of Florida, and workplaces like Starbucks and Salesforce to help voters whenever and wherever they need it.

Democracy Works is committed to diversity and inclusion in everything we do and aspires to have a team that's representative of the voters we serve.

The impact you’ll make:

As part of the Election Administration team, you will be in charge of outreach to election offices regarding the Voting Information Project, an effort to compile polling place information for all 50 states and DC. Your work will include internal coordination with colleagues, external communication with partners, and project organization to track deliverables for upcoming elections.

You will:

• With the Director of Election Administration and Government Affairs Manager, translate strategy for election administrator-facing work into outreach plans and priorities.
• Coordinate and send data requests, delivery, and follow up with state and local election offices for scheduled elections
• Plan, schedule, and lead outreach calls with all participating and prospective states and key counties
• Assist in planning and facilitating election administration advisory groups
• Maintain Salesforce database for state, corporate, nonprofit, and campaign contacts
• Develop and implement strategy for program’s external communications with election administrators, implementers, and users, including the newsletter, forum, website, and conference presentations
• Lead efforts to persuade non-participating states and localities to participate in VIP.
• With the Election Platform Data Team, create and oversee day-to-day project management and timelines to ensure timely coverage of elections.
• Oversee the timelines, deliverables, and day-to-day work of hand collecting unofficial data
• Mentor and coach interns and temporary outreach staff

You are:

• Able to communicate effectively with outside stakeholders.
• You excel at clear and friendly verbal and written communication in a variety of settings, including phone and video call presence, and email outreach.
• You are capable of compelling stakeholders to take action using each of these forms of communication.
• You take pride in translating complex information to a variety of audiences.
• Able to build strategic relationships and be diligent in following up on conversations and commitments.
• Comfortable discussing technology, in general—we can teach you the specifics. You’ll be working in an organization of technologists, and you’ll be learning how to talk about the work that we do.
• Extremely organized and attentive to detail.
• Able to manage your own time and projects extremely well and accomplish goals independently (while asking for help where appropriate).
• Able to practice decision-making and judgment in handling surprise issues that come up.
• Interested in election administration and working with state and local election administrators.

You have experience:

• Working with external partners or stakeholders.
• Using your excellent verbal and written communication skills in a professional capacity.
• Managing complex projects and keeping track of details.
• Acting as a team leader on highly collaborative teams.

It’s a plus if you have experience:

• Overseeing the work of others and providing guidance and feedback
• Working with state and/or local government partners

How we work

Because elections take place everywhere, our employees work from all across the country. We embrace working remotely as the default. Our positions require regular, daily use of a computer (including the use of G-Suite and Slack) to conduct work and communicate with colleagues. We also have regular operating hours (10 am to 6 pm Eastern, Monday to Friday).

For those who prefer to work from an office, we are headquartered in Brooklyn, NY. We are happy to share more details about the office, including accessibility information, as on-site visits are planned.

There may be travel for occasional staff retreats or meetings as part of certain roles.

Benefits

As a member of the team, some of the benefits you’ll enjoy include:

• 100% employer-paid medical, dental, and vision option for you and your dependents
• 12 floating holidays and 25 days of Paid Time Off (PTO) per year
• 12 weeks of paid parental leave
• $1000 towards professional development activities

We also offer a 403(b) retirement plan, stipends for equipment and internet reimbursement, and annual Calm or Headspace subscription reimbursements.

To Apply

Please attach your resume and answers to the following questions. Please do not use AI or language models (e.g. ChatGPT, Gemini, etc.) to answer these application questions.

• How did you find this job listing?
• Why are you interested in this role and working at Democracy Works?
• This role will involve making unplanned phone calls to government officials. Is this something you’d be comfortable doing?
• Please describe your experience working with external stakeholders in 2-3 sentences.
• Please describe your experience managing complex projects in 2-3 sentences.
• Are you authorized to work lawfully in the United States for Democracy Works?

Our Commitment to Diversity, Equity & Inclusion (DEI) in Hiring

Democracy Works is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics.

As part of our application, you’ll see an optional form used to collect U.S. Equal Employment Opportunity Commission (EEOC) demographic information. Please note the categories used in this survey are set by the EEOC and may not reflect all existing categories. The data collected in this form is anonymized and is used in our EEOC reporting and in ongoing assessment of our recruitment practices.

Democracy Works follows the I-9 requirements of the Immigration Reform and Control Act of 1986. Immigration sponsorship is not available for this position, and you must possess your own work authorization in the U.S. now and in the future to continue working in this position.

Please reach out to hr@democracy.works if you have any questions about our process or if you need an accommodation for a medical condition during the hiring process.