Finance and Accounting Coordinator
Accounting & Finance
Posted on Friday, February 9, 2024
CommonLit is a nonprofit EdTech organization dedicated to providing high-quality literacy instruction to low-income students and students of color to prepare them for success in college and careers. We operate a free online reading and writing program, www.commonlit.org, that is used by millions of teachers and students worldwide each month. We are a quickly growing team of passionate professionals - many of whom are former teachers. Our team is now over 120 full-time employees spread across ~30 states.
The Finance team at CommonLit oversees all core and accounting operations across the organization. As a member of the Finance team, the Finance and Accounting Coordinator serves as the primary steward of the organization’s financial records and recordkeeping practices. The Coordinator records all of the organization’s transactions into the general ledger and manages both accounts receivable and accounts payable. The Coordinator processes vendor invoices and documentation, communicating with vendors as necessary, in addition to also supporting general financial and accounting workstreams such as the organization’s annual audit and 990 process and periodic financial reporting.
Transaction Entry and Account Reconciliation
-Perform accounting processes including journal entries, allocations, account reconciliations and general ledger transactions
-Manage CommonLit’s accounts payable and accounts receivable
-Manage accounting records in CommonLit’s accounting software
-Reconcile bank accounts, credit cards, and all balance sheet accounts, reviewing for input accuracy and prepare monthly reports
-Liaise with the Program Delivery team on matters relating to payments, payment tracking, and accounts receivable
-Process and reconcile vendor invoices and payment records
-Facilitate and manage new vendor setup and maintenance
-Perform vendor statement reconciliation, highlighting and resolving discrepancies as necessary
-Communicate with vendors regarding vendor bills, payments, W9s, bank remittance information and maintain vendor and payment records
-Process payments to vendors and external parties as necessary
Tax and Audit Support
-Provide support as needed during the annual audit and preparation of CommonLit’s form 990
-Support the preparation of 1099 and 1096 tax forms
-Assist with the preparation of monthly financial and budget reports
-Assist with annual budget process
-Support grants as required, tracking grant expenditures and reimbursements
-Prepare financial reports to support philanthropy efforts and other fundraising-related reporting as needed
-Process internal reimbursements on a bimonthly basis
-Perform additional bookkeeping duties as needed
Physical & Additional Requirements
-This role involves prolonged periods sitting/standing at a desk and working on a computer
-Bachelor's degree in accounting, finance, or a relevant field or equivalent experience
-2+ years of bookkeeping experience
-Demonstrated proficiency and experience using accounting software. Experience with Sage Intacct preferred.
-Strong understanding of common Accounts Receivable and Accounts Payable procedures. Experience developing and/or improving AR/AP processes preferred.
-Strong general knowledge of accounting principles; fundamental knowledge of GAAP
-Proficient in Microsoft Office, especially Microsoft Excel
-Strong attention to detail with a high degree of accuracy
-High level of discretion and ability to handle sensitive and confidential information
-Excellent organizational and time management skills
-Strong communication and collaboration skills
-Energetic self-starter prepared to take initiative on a wide range of responsibilities
-Ability to follow directions and work with minimal supervision
Apply by date: Wednesday, February 21 by 5pm ET. Please submit your resume and cover letter and answer the application questions.
As an equal opportunity employer, CommonLit values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics. If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at firstname.lastname@example.org.