Deputy Chief of Staff
Common Sense Media
People & HR, Operations
San Francisco, CA, USA
Posted on Saturday, August 19, 2023
Common Sense ( commonsense.org ) is the nation's leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century.Every day, millions of families turn to Common Sense for trusted advice and unbiased ratings. We offer the largest library of independent, age-based, and educational ratings and reviews for everything your kids want to watch, play, read, and learn. Our movie and TV ratings are available on Target.com, Xfinity, Apple TV, and many other partner platforms helping families make smart media choices. Through our schools program, we provide educators with a curriculum that teaches the essential digital citizenship and literacy skills every student needs to succeed. We also work with policymakers, industry leaders, and concerned parents, caregivers, and teachers to improve the media and education landscape for kids, families, and schools.The Deputy Chief of Staff (DCoS) will directly support and partner with the Chief of Staff (CoS). You will work across multiple levels of Common Sense to drive key organization-wide and external-facing projects and support the management of the Office of the CEO. Attention to detail and execution strengths are needed to support the high level of communication, preparation, and operations needed to amplify the work of the CoS in leading impactful initiatives out of the Office of the CEO. TYPE: Full-time, 40 hours/week, exempt SALARY RANGE: $96,000–$118,000 REPORTS TO: Chief of Staff LOCATION: San Francisco, on-siteResponsibilities:
- Serve as an amplifier—an advisor and trusted partner—to the CoS (and by extension, the CEO). Help manage projects of top importance to the CEO, as well as highly visible initiatives from the Office of the CEO, particularly at the intersection of government advocacy, media, and technology.
- Draft and send communications (both internally and externally) on behalf of the CoS and CEO.
- Provide high-level advice and recommendations to the CoS on a wide variety of programs, issues, and initiatives requiring their attention or decision.
- Review and analyze proposals, inquiries, recommendations, and other communications forwarded to the CoS, and when delegated, respond on behalf of the CoS and the Office of the CEO.
- Prepare a variety of briefings, reports, information papers, decision papers, and other materials in support of the entire Office of the CEO. Assist with research, development, and organization of Common Sense Media programs and projects as assigned by the CoS, including seeking out information from a variety of internal and external sources, identifying potential issues, collecting applicable reference materials, and making appropriate contacts to secure information needed for action and/or decision by the CoS.
- Support the management of day-to-day operations of the Office of the CEO, including collaborating with the CoS and Executive Assistant to manage the CEO's calendar.
- When delegated, partner with leadership and key staff across other organizational departments, serving as a point of contact and/or gatekeeper when needed between top management and other stakeholders.
- While this role currently has no direct reports, the DCoS will support with indirect management of staff, select consultants, or advisors, providing direction, assigning duties, and monitoring progress to ensure quality of work product and timely completion of work when delegated.
- Minimum 5–7 years of professional experience leading major new organizational initiatives, with proven management experience.
- Bachelor's degree (BA) or equivalent. Graduate degree a major plus (e.g., education or business).
- Prior work experience at national nonprofit or other public-oriented business.
- Ability to effectively manage competing priorities and deadlines.
- Experience creating and sustaining relationships with external and internal staff and stakeholders.
- Excellent communicator and writer.
- Ability to exercise independent judgment and discretion within broad guidelines as set forth by manager.
- Experience with Google productivity apps such as Docs, Slides, Sheets, etc.