Position Summary

The Fellowship Associate plays a vital role in the success of our New York community, providing administrative and operational support to the Activate New York community and its fellows. Reporting to the Fellowship Manager, this role will help coordinate and execute the Fellowship experience including in-person and virtual fellowship programming, community events, and new fellow selection and onboarding. The Fellowship Associate will also assist with data management, communications with stakeholders (e.g. applicants, fellows, and visitors), tracking Fellowship requirements, local event planning, local office management, and general support to other Activate Fellowship communities and initiatives.

Primary Responsibilities

• Coordinate and support local events: Manage the planning and execution of Activate New York Fellowship local events, including national educational programming, annual events as part of New York’s Climate Week, bi-weekly local programming, and social activities.
• Data management and fellow tracking: Coordinate scheduling of fellow meetings, track fellow attendance, and maintain accurate records of fellowship requirements, including support for the Fellowship Team in managing fellow data and data systems.
• Community and MD calendar management: Manage New York’s Community and the Managing Director's calendar to ensure effective coordination and optimal time management
• Project Coordination: Ensure smooth operations of cross-functional projects like scheduling and coordinating the Fellow selection and onboarding process
• Process optimization: Identify opportunities for process improvements, analyze current workflows, and implement best practices to increase New York Fellowship efficiency and effectiveness.
• Office management: Manage the local New York office including coordinating visitors, maintenance, and supplies.
• Support Fellowship initiatives: Work cross-functionally to contribute to additional local and national Fellowship team initiatives.
• Facilitate reporting and communications: Support reporting to funders and partners and communications with external stakeholders.

The Ideal Candidate…

• Has 1-3 years of experience with project management, data management, or administrative duties.
• Has excellent time management skills with a demonstrated ability to prioritize and meet multiple deadlines on different timescales.
• Has excellent attention to detail.
• Enjoys bringing people together and finding creative ways, big and small, to build community.
• Has strong interpersonal skills with an eye for customer service/experience.
• Takes the initiative to push a project forward or improve a process and enjoys building systems for smooth workflow.
• Has strong written and verbal communication skills.
• Has a positive attitude, sense of humor, and flexible working style.
• Believes in the power of science innovation to combat climate change and create a sustainable, resilient, equitable global economy.

About the Role

This is a full-time position with a competitive salary range of $70,000-$75,000 with a generous benefits package that includes professional development, $2,000 in annual wellness funds, unlimited paid time off, healthcare premiums covered for employees and dependents at 90%, and the opportunity to join a retirement plan with a 3% match beginning after 3 months at Activate. This position will be located in New York, NY with a hybrid in-person/remote team environment.

Values

Activate’s culture is built around the following values:

• We put people first through mutual support, respect, and continuous improvement
• We live in trust, acting with authenticity, integrity, and a presumption of good intention
• We appreciate experimentation, using data to improve, and accepting that failure and discomfort are necessary for growth
• We create value through connection and building community
• We are guided by intention and are purpose-driven to improve society